Executive Administrator / Coordinator

Job Purpose

A Government Entity based in Abu Dhabi is currently looking to hire a Executive Administrator / Coordinator who will be responsible to ensure effective flow of communication between the director and all departments by coordinating with respective leadership team members and departmental administrative staff.

Job Responsibilities
  • Coordinate communication between the director and all departments, working with leadership teams and administrative staff.
  • Maintain relationships with key external stakeholders and liaise with them for information or scheduling tasks as needed.
  • Schedule meetings and events involving the director, ensuring alignment with attendees’ availability.
  • Complete administrative tasks for the director’s travel, including booking flights and hotel reservations.
  • Attend management, committee, and other meetings to take minutes and ensure proper documentation and follow-up.
  • Prepare periodic management reports by gathering information from relevant departments in a timely manner.
  • Ensure confidentiality and discretion on all matters concerning the director’s office to protect the company’s image.
  • Comply with all quality, health, safety, and environmental requirements related to the role.
  • Adhere to organizational policies and procedures in all aspects of the role.
  • Effectively implement tasks assigned by the director to their satisfaction.
  • Manage and organize documents, making them available on request.
  • Follow up on incoming and outgoing correspondence.
  • Undertake any additional responsibilities as directed by the reporting manager to meet organizational objectives and goals.
Qualifications / Experience Required

 

  • English Speaker (Arabic is not a requirement)
  • 8+ Years of Experience as Executive Administrator / Coordinator
  • Bachelor’s degree in any specialization (preferably Business Administration)
  • Salary for this role is AED 25,000 – 30,000 + Benefits (Bonus, Schooling Allowance of AED 60,000 / PA, etc.)
  • Nationality: British or European
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